Admissions Policy

Download the 2016/17 policy here

Download supplementary information for 2016/17 policy here


Download the 2017/18 policy here

Download supplementary information for 2017/18 policy here


All Saints’ Church of England Voluntary Aided Primary School



Recognising its historic foundation, the school will preserve and develop its religious character in accordance with the principles of the Church of England and in partnership with the Church at parish and diocesan level.

The school aims to serve its community by providing an education of the highest quality within the context of Christian belief and practice. It encourages an understanding of the meaning and significance of faith and promotes Christian values through the experience it offers to all its pupils.

Under our Trust Deed, All Saints’ was established ‘As a school for the education of children and adults or children only, of the manufacturing or other poorer classes in the parish of All Saints’. Traditionally All Saints’, as the only Church of England Primary School in Newmarket, serves the parishes of both All Saints’ and St. Mary’s churches.



The Governors of All Saints’ School, as the Admissions Authority, are able to welcome up to 30 pupils (the Published Admission Number or P.A.N.) into each year group and will try to meet the preferences of parents but this cannot be guaranteed.



Applications should be made to the Local Authority (Suffolk County Council) either on line at www.suffolk.gov.uk/admissionstoschools or on paper by completing a Normal year of entry Application Form (C.A.F.1) available from the school office or from the Suffolk County Council website. If you are applying for a church place (no. 2 in the categories listed overleaf) it will also be necessary to complete a Supplementary Information Form (S.I.F.) available from the school. This will give the Governors the relevant information on which to consider your application within this category. Completion of the S.I.F. is strongly advised but is not compulsory. A S.I.F. on its own is not a valid application. The ONLY valid application is the C.A.F.1 form (or, for In-year applications, the current relevant form). Applications must be received by the Local Authority (The Admissions Team, Endeavour House, 8 Russell Road, Ipswich IP1 2BX) or online by 15th January, 2016 and the Supplementary Information Form returned directly to the school by the same date.

For admission to the 2016-17 school year, and subsequent years, all children will be eligible for admission to All Saints’ full time in the September following their fourth birthday. Where parents are offered a place for their child in the Reception Year of All Saints’ they may decide either to take up the offer full time in September, or take up the offer part-time or defer entry. If a parent wishes to defer entry to later in the year the place will be held open until the child starts school. However, parents must take up the full-time place no later than the beginning of the term after the child's fifth birthday and must in any case take up the place before the end of the school year for which the original application was accepted.

It would normally be expected that parents will take up the offer of a primary school place at the beginning of a school term, unless there is agreement with the school that a place could be taken up at another time in the year.



Children who have a statement of Special Educational Needs (SEN) or an Education, Health and Care plan (EHC plan) which names the school, must by law be offered a place at this school.

Thereafter children will be admitted to the school using the following over subscription criteria in this priority order:-


1. Children in Care. Looked after children (children in care) and Previously Looked after children (children who were looked after, but ceased to be so because they were adopted or became subject to a child arrangements order or special guardianship order, immediately following having been looked after).

Places are then allocated as either Church Places (10 places) or Community Places (20 places). Any unallocated places in either category will be added to the other category. In all the categories below, except category 3.1, the determining factor will be children who live nearest to the school. We will measure the distance by a straight line (‘as the crow flies’), please see page 3 for full explanation.

2. Up to 10 places are for:-

2.1 Children who themselves or their families1 regularly2 worship at All Saints’ or
St. Mary’s Churches, Newmarket. Parents3 are advised to submit a completed
Supplementary Information Form.

2.2 Children who themselves or their families1 regularly2 worship at another
Christian Church4. Parents are advised to submit a completed Supplementary
Information Form.

2.3 Children who themselves or their familes1 are of another other world faith9,
attend worship regularly2 and who would like to attend All Saints’ because of its
religious traditions.5 Parents are advised to submit a completed Supplementary
Information Form.

3. Up to 20 places are for:-

3.1 Children who have a brother or sister6 attending, All Saints’ School at the time
of his / her admission. If necessary, priority will be given to those with the
smallest age difference.

3.2 Children who are ordinarily resident in the school’s Catchment area.7

4. Other applications

In all the above categories, except category 3.1, if the number of applicants exceeds the places available the determining factor will be children who live nearest to the school. We will measure the determining factor will be children who live nearest to the school. We will measure the distance by a straight line (‘as the crow flies’). All straight line distances are calculated electronically by the local authority (LA) using data provided jointly by the Post Office and Ordnance Survey. The data plots the co-ordinates of each property and provides the address-point between which straight line distance is measured and reported to three decimal places. Where there is more than one home within a single building (for example apartments) we will measure to a single point within that building irrespective of where those homes are located.

Where a child lives with separated parents who have shared responsibility, each for part of the week, the address at which the child is ordinarily resident will be considered to be the address that the child lives at for most of the week (excluding weekends and school holidays). Both parents must provide evidence in writing to confirm the child’s living arrangements at the time of the application.

In cases where the child spends an equal proportion of the school week with both parents, evidence of the main contact address will be required to support the application. Both parents must agree, in writing, which address is to be used as the ‘ordinarily resident’ address. This address will then be used when processing all school preferences expressed. It is not acceptable to use one address for one school preference and another address for another school preference.

A waiting list will be maintained by the school of those unsuccessful in their initial application. Names are placed on the waiting list in the priority order set out in the above oversubscription criteria (numbers 1 – 4 above). The order of children on a waiting list does not remain static - as circumstances change a child’s place on the waiting list can go up or down, for example due to withdrawals or additional applications. If you change your address whilst your child is on a waiting list you must let us know. Please be aware that this may change your child’s position on the waiting list, particularly if you move into or out of the school’s catchment area. Having your child’s name on a waiting list will not affect your right to appeal for a school place in any of the schools for which you have applied. If a place becomes available, we will offer it to children on the waiting list in priority order. We do not offer places on the basis of the date on which names were placed on the list. Where the school is over-subscribed, late applications will be placed on the waiting list. The order will be determined in accordance with the admissions oversubscription criteria (numbers 1 – 4 above), not the date on which the application is received.
The waiting list will cease to operate on the last day of the first full week of the Spring Term 2017 (13th January 2017)

On 18th April 2016 the Local Authority will write to parents, on behalf of the Governing Body, to inform them whether or not a place is available. If a place is not granted you have the right to appeal against the decision of the Governing Body. With the letter of refusal you will be sent information on how to appeal, you can download an appeal form from the website or phone the number provided. All appeals against the decision not to admit pupils are now processed by the Education Appeals Office and heard by an independent appeal panel.



A parent/carer can apply for a place for their child at any time, to any school, outside of the normal admissions round. However, if your application for a school place is refused, we will not consider a further application for a place in the same school in the same school year, unless there has been a significant change in the circumstances of the parent/carer, child or school. Such circumstances might be a house move or a place becoming available at the school.

If there is no significant change in circumstances, you can make another application for the following school year. However, this will not normally be considered more than one term ahead of the date when you want your child to start at the school.


1. Families in this context means either or both parent or guardian.

2. Regularly means at least monthly and the applicant should be known to the priest or minister.

3. A parent is any person who has parental responsibility for or is the legal guardian of the child. Where admission arrangements refer to ‘parents’ attendance at church’ it is sufficient for just one parent to attend. ‘Family members’ include only parents, as defined above and siblings.

4. Christian Church is defined as a church which is a member of Churches Together in Britain and Ireland or the Evangelical Alliance.

5. Parents should indicate that they wish their application to be considered under this category by submitting a completed Supplementary Information Form.

6. Brother or sister includes half or step siblings and other children of the same immediate household. If the final place available is offered to a twin or triplet, etc. and the remaining sibling/s would ordinarily be refused, the Governors will offer places to the remaining siblings/s at the same school. It is not the Governors’ policy to separate twins or triplets, etc.

7. Details of the catchment area can be obtained from the school or from Local Authority’s offices in Bury St. Edmunds or Ipswich. Living within the school’s catchment area is no longer an absolute guarantee that a place will be available at All Saints’. ‘Ordinarily resident’ means permanently resident for a settled purpose, we may ask for proof of this address. It does not include residence taken up solely to qualify as living in the catchment area for the purpose of gaining a place at the school nor does it apply if you own a second home in order to have an address closer to school. If your child is resident in the UK we can offer him or her a school place before you have moved into the area, but you must give us written evidence that you are legally committed to the move. This could be a solicitor’s letter confirming exchange of contracts or a signed letting/tenancy agreement.
Traveller, Gypsy and Roma families will be considered as ‘ordinarily resident’ for these purposes. We regard Travellers, Gypsy and Roma who move into the catchment of a school as ordinarily resident in that area when considering applications for a school place.

8. ‘As the crow flies’ - this distance will be measured by a straight line calculated electronically by using the data provided jointly by the Post Office and Ordnance Survey. The data plots the co-ordinates of each property and provides the address-point between which straight line distance is measured and reported to three decimal places. Where there is more than one home within a single building (e.g. apartments) we will measure to a single point within that building irrespective of where those homes are located. In the unlikely event of two or more applicants living the same distance from the school competing for a single place, lots will be drawn by someone independent of the school, to determine the successful applicant.

9. The Governors recognise the following as world faiths: Buddhism, Hinduism, Islam, Sikhism and Judaism



1. Applications are not normally considered more than one term ahead of the date the place is required.

2. Parents wishing to transfer their children from one Suffolk school to another where there is no change of address should, in the first instance, discuss the matter with the Head Teacher of their current school before applying for another school. (see also paragraph 8 below).

3. Parents who wish to make an in-year application for a place at this school should contact the School Office for an application form.

4. We will, on receipt of an in-year application, notify the Local Authority (LA) of both the application and its outcome, to allow the LA to keep up-to-date figures on the availability of places in the area.

5. When a place becomes available in a year group that has been full at this school, any applicant refused a place for that school year in the last 15 school days and any applicant for whom an appeal has been lodged and is still to be heard, will be considered alongside any new applications. The place will be offered to the pupil
ranked highest in accordance with the oversubscription criteria.

6. All applications will be processed by the school within 5 school days and the decision communicated in writing. An emailed decision will always be confirmed by letter. Acceptance of offers can be made by email or letter but, in all cases, within two weeks of the offer date.

7. If the number of applications exceeds the number of places available the Governors will use their published oversubscription criteria to determine the offer of places. Any unsuccessful applicant has the right to appeal the decision to an independent panel and details of how to do this will be included in the decision letter.

8. When an offer of a place is made and the child already has a place in a local mainstream school, the Governors will offer the place from the start of the following half term. The child will remain on roll at the previous school until they take up the place at this school.

Further information about the admissions process may be obtained from the school office (01638 662835), from the local authorities Admissions Office (0345 600 0981 at local rates) and online at www.suffolk.gov.uk/admissionstoschools.

This policy is reviewed in line with the School Admissions Code. Consultation takes place locally with our parents and, more formally, with the Diocesan Authorities and the Local Authority.


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