Privacy Policy

This policy explains how personal information is handled when you use the All Saints’ CE Primary School website. It complements the school and trust privacy notices that cover pupils, parents and carers, staff, governors, visitors and other members of our community.

Last reviewed: September 2026

Depending on how you use the website, we may collect:

• information you provide when you email or contact the school;
• technical information such as your IP address, browser type, device information, pages visited and the date and time of your visit;
• cookie preferences and information created by necessary website cookies; and
• information submitted through a website form, where a form is available.

Please do not send sensitive personal information through a general website form or email unless the school has asked you to use an appropriate secure process.

We use website information to respond to enquiries, provide requested services, operate and secure the website, understand how it is used, meet legal duties and improve communication with our community.

We only process personal information where data protection law permits it. Depending on the circumstances, the lawful basis may include carrying out a public task, complying with a legal obligation, protecting vital interests, legitimate interests, performing a contract, or consent. Where consent is used, it can be withdrawn.

Who is responsible

All Saints’ CE Primary School is part of the St Edmundsbury and Ipswich Diocesan Multi-Academy Trust. The school or trust will act as data controller as appropriate and can explain which organisation is responsible for a particular use of your information.

Sharing information

We may share information with authorised school or trust staff and suppliers that operate or protect the website. We may also share information where required by law, to safeguard a child or another person, or to establish or defend legal rights. Suppliers must handle information securely and only for agreed purposes.

Cookies and third-party content

The website may use essential cookies needed for it to function. Optional analytics, embedded maps, videos or other third-party services may set their own cookies when enabled. You can control non-essential cookies through the website’s cookie controls and your browser settings.

International transfers

Some technology suppliers may process information outside the UK. Where this happens, the responsible controller will use an appropriate legal safeguard.

How long information is kept

We keep personal information only for as long as needed for the purpose collected, to meet legal requirements and in line with school or trust retention arrangements.

Depending on the circumstances, you may have rights to be informed, access your personal information, correct inaccurate information, request erasure or restriction, object to processing, receive portable data and challenge certain automated decisions.

To ask a question or exercise a right, email admin@allsaints.suffolk.sch.uk, call 01638 662835, or write to All Saints’ CE Primary School, Vicarage Road, Newmarket, Suffolk, CB8 8JE. The school will direct your request to the appropriate data protection contact.

You can also contact the St Edmundsbury and Ipswich Diocesan Multi-Academy Trust at mat@cofesuffolk.org or 01473 298542.

Complaints

Please contact the school or trust first so concerns can be investigated. You also have the right to complain to the Information Commissioner’s Office.

Other school privacy notices

Privacy notices and related documents for pupils, families, staff and other groups are available in our Policies & Documents Library or from the school office. We review this website policy regularly and update it when services or legal requirements change.